Summary

Provides administrative support for operations by managing purchase orders, assisting with scrap processes and sales, maintaining accurate records, coordinating with multiple departments, and providing Administrative Support Center (ASC) coverage as needed. This position serves as a key link between operations, accounting, purchasing, and customer service while developing a strong understanding of company operations through cross training on scale operations and scrap receiving and sales.

‍

Essential Functions and Duties

1. Purchasing and Administrative Support

a. Create and Process purchase orders with updated pricing accurately and timely

b. Coordinate purchase requests with department managers

c. Track purchase orders from creation through completion

d. Maintain purchasing records and documentation

e. Verify invoices and supporting documentation when needed

f. Assist with vendor communication regarding orders and deliveries

g. Complete data entry and maintain organized electronic and paper filing systems

‍

2. Internal Scrap Management

a. Coordinate and maintain scrap inventory records

b. Reconcile all non-ferrous, ferrous, and brokerage loads

c. Process scrap transactions accurately within company systems

d. Review packing list weights vs received weights to make sure they match

e. Review purchase prices to make sure pricing matches before payment is made

f. Build Sales Orders basis

g. Make sure Customers PO’s have been received and on paperwork for scrap sold

h. Assist with tracking internal transfers and inventory movement

i. Update contracts for scrap sales for all facilities

j. Prepare reports related to scrap sales activity

k. Investigate and resolve discrepancies involving scrap records

‍

3. Operations Support

a. Provide administrative support to operations management

b. Assist with reporting, spreadsheets, and operational documentation

c. Coordinate information between field personnel, scale operations, accounting, and management

d. Maintain confidential company information

‍

4. ASC and Scale Operations

a. Complete cross-training on truck scale, floor scale, and ASC operations to provide coverage as needed

b. Process customer transactions, scale tickets, orders, and payments

c. Answer incoming calls, assist customers, and provide professional customer service

d. Develop a working knowledge of C&D, Scrap Metal, and Recycling operations.

e. Work closely with operations, customer service, and accounting to ensure accurate records and efficient daily operations

f. Provide truck scale, floor scale, and ASC coverage during absences and peak business times

‍

5. Safety

a. Following pre-established safety policies and guidelines

b. Wearing PPE as required while on facility grounds and conducting work-related business

c. Following company rules and federal, state and local laws

6. All other duties as assigned

‍

Knowledge, Skills, Abilities

Proficient knowledge of Microsoft Office Suite and computer skills with the ability to handle multiple programs and systems.  Must be highly organized and able to work well independently and as part of a team.  Must possess excellent written and oral communication skills and be able to communicate effectively and professionally via email and phone.  Must be able to successfully multi-task and remain calm when dealing with customers.

‍

Education and Experience

High school diploma or equivalent.  6-month relevant work experience is preferred.

‍